TNCDigital Technology
Digitalization & Data Services

Digitization & data services

From paper archives to accurate, standardized, searchable databases: a single point of responsibility from assessment and processing to handover.

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Services

End-to-end services for your records

Each service can be delivered on its own or combined to match how you need to use your data.

Document digitization

Scanning of all paper sizes (A0–A5), books, maps and drawings; image processing and cleanup; PDF/A output with a searchable text layer.

  • High-resolution scanning
  • Deskew, denoise, flatten
  • Standard file structure

OCR, data entry & quality control

Vietnamese text recognition, data entry and extraction from records, forms and surveys, with multi-layer cross-checking.

  • Vietnamese OCR
  • Double-entry verification
  • Excel, SQL, software

Arrangement, cataloguing & data standardization

Classification, file building, appraisal, cataloguing, finding aids and searchable databases following archival practice.

  • File building, page numbering
  • Catalogue records
  • Standardized, structured data
Example

From a paper page to searchable data

Drag the slider to see a document after digitization and cataloguing: a sharp image, searchable text, and key information extracted into standard data fields.

  1. Scan & image processingFlattening, denoising and deskewing
  2. Vietnamese OCRA text layer for full-text search
  3. CataloguingExtracting reference number, date, summary, retention…
ỦY BAN NHÂN DÂN
PHƯỜNG ……Số: 125/QĐ-UBND
CỘNG HÒA XÃ HỘI CHỦ NGHĨA VIỆT NAMĐộc lập – Tự do – Hạnh phúc……, ngày 12 tháng 3 năm 2019

QUYẾT ĐỊNH

Về việc thành lập Tổ công tác số hóa tài liệu lưu trữ

MẪU CHỦ TỊCH
Paper original
Decision 125/QĐ-UBNDPDF/A · OCR · 3 pages
Catalogued
File code
H.2019.01.TCSH
Reference No.
125/QĐ-UBND
Date issued
12/03/2019
Document type
Decision
Summary
On establishing a task force for digitizing archival records
Pages
03
Retention
Permanent
“số hóa tài liệu”2 matches
Digital data
Document types

We handle a wide range of records

  • Administrative documents
  • Personnel files
  • Academic records & diplomas
  • Land & cadastral records
  • Large-format maps & drawings
  • Project & construction files
  • Accounting vouchers & contracts
  • Inspection & complaint files
  • Books, newspapers & rare materials
  • Surveys & forms
Delivery & security

Data ready to use, protected throughout

What you receive

  • PDF/A files with a searchable text layer
  • Master images (JPEG/TIFF) in a consistent folder structure
  • Catalogue database: Excel, SQL or your software's structure
  • Import into archive management software, API integration when needed

Security & acceptance

  • Signed confidentiality agreements; clearly assigned staff permissions
  • On-site work available, so records never leave your archive
  • Data kept on controlled devices, no copies retained after the project
  • Multi-layer quality checks, staged acceptance with the client

We only apply AI in digitization where it adds clear value, such as classification support, suggested catalogue fields or cross-checking, and a specialist always reviews the result. See Intelligent document processing.

Process

A transparent digitization process

Every step comes with minutes, progress reports and quality checks before handover.

  1. 01

    Assessment

    Volume, condition of records and required outputs.

  2. 02

    Plan & estimate

    Technical approach, phased timeline and detailed quotation.

  3. 03

    Delivery

    Arrangement, scanning, OCR, data entry and cataloguing to standard.

  4. 04

    Quality control

    Multi-layer checks and staged acceptance with the client.

  5. 05

    Handover & support

    Data handover, staff training and post-project support.

FAQ

Digitization questions

Can't find your answer? Call +84 852 123 666 or email info@nhaplieu.tech.

Do our records have to leave our premises?

No. TNC can bring equipment and staff to work on-site at your organization, so records never leave your archive.

How is digitization priced?

Pricing depends on volume (pages, files), paper size, condition of the records and the output you need. We assess and send a detailed quotation free of charge.

What formats do you deliver?

Typically PDF/A files with a searchable text layer, master images (JPEG/TIFF) and a catalogue database (Excel or the structure of your archive software).

How long does a project take?

It depends on volume and requirements. After the assessment, TNC provides a phased timeline and can scale up staff for urgent deadlines.

Do you provide support after handover?

Yes. TNC trains your staff to use the data and continues to provide technical support after handover.

Data & Digitization

Have an archive that needs digitizing?

Free assessment and quotation based on volume, document types and required outputs.

Request a digitization consultation
Software & AI

Looking to put software and AI to work?

Discuss your requirements, or book a demo and a trial on sample data.

Book a demo / discuss a solution
Zalo